7A.1 Official reports--preparation.

State officials, boards, commissions, and heads of departments shall prepare and file written official reports, in simple language and in the most concise form consistent with clearness and comprehensiveness of matter, required by law or by the governor.

Before filing any report its author shall carefully edit the same and strike therefrom all minutes of proceedings, and all correspondence, petitions, orders, and other matter which can be briefly stated, or which is not important information concerning public affairs, and consolidate so far as practicable all statistical tables.

Any report failing to comply substantially with this section shall be returned to its author for correction, and until made so to comply shall not be printed.

This section shall not be construed as depriving the state printing administrator of the right to edit and revise said report.

7A.10 Utilities board.

The annual report of the utilities board shall, as to all statistical data, cover the year ending December 31 preceding the filing of the report, and the proceedings of the board to date of filing the report each year. The report shall be filed on or before December 1. The board shall determine the manner in which the annual report shall be published.

7A.11 Documents filed with the general assembly.

1. It is the intent of the general assembly that a department or official may notify the chief clerk of the house of representatives and the secretary of the senate of the availability of documents and materials other than those covered by subsection 2.

2. A department or official required to file a document with the general assembly shall only be required to send one copy of the document to each of the following:

a. The chief clerk of the house of representatives.

b. The secretary of the senate.

c. Each caucus or research staff director of the general assembly.

3. The chief clerk of the house of representatives and the secretary of the senate shall transmit a list of the documents received, and a list of the documents and materials available to the general assembly to the legislative service bureau, which shall maintain the lists, as well as a list of addresses where copies of the documents may be ordered. The legislative service bureau shall periodically distribute copies of these lists to members of the general assembly. The chief clerk of the house of representatives and the secretary of the senate may transmit the actual documents received to the legislative service bureau for temporary storage.

7A.11A Reports to the general assembly.

All reports required to be filed with the general assembly by a state department or agency shall be filed by delivering one printed copy and one copy in electronic format as prescribed by the secretary of the senate and the chief clerk of the house.

7A.12 Delay.

Should the governor deem the delay in filing a report to be unreasonable the governor shall take such steps as will correct the delinquency.

7A.13 Governor may grant extension.

The governor shall have authority to grant an extension of time for the completion of any report or any portion thereof, but in the case of any delay deemed by the governor to be unnecessary or unreasonable the governor shall take whatever steps may be necessary to have the delayed report prepared for filing.

7A.14 Number of copies--style.

The annual and biennial reports shall be published, printed, and bound in such number as the state printing administrator may order. The officials and heads of departments shall furnish the administrator with information necessary to determine the number of copies to be printed.

They shall be printed on good paper, in legible type with pages substantially six inches by nine inches in size. They may be divided for binding where one portion should receive larger distribution than another, or be issued in parts or sections for greater convenience.

7A.15 Legislative journals.

The record of the transactions of the senate and house shall be published in a daily journal, printed in number as authorized by the general assembly or directed by the state printing administrator. The completed journals shall be published in book form, with index and record of bills, in an edition of such number as shall jointly be specified by the presiding officers of the two houses of the general assembly in library binding and such number as shall jointly be specified by the presiding officers of the two houses of the general assembly in paper covers. There shall also be printed for the general assembly or the members thereof such other material necessary for the transaction of legislative business.

7A.16 Legislative proceedings.

The reports of the legislative proceedings shall be delivered by the secretary of the senate and the chief clerk of the house to the state printing administrator promptly upon completion, and the state printing administrator shall cause the reports to be printed in accordance with the contracts covering them. The state printing administrator shall require that proof copies of the daily journal be furnished the next legislative day after date and shall promptly deliver them to the sergeants at arms of each house. The corrections and changes made in the journal by the general assembly shall be made before the printing of the corrected or completed journal.

7A.17 Corrected journals.

The journal, as corrected by order of the general assembly, shall be printed promptly and be delivered by the state printing administrator to the sergeants at arms of each house. An index, record and history of bills, and list of bills passed, shall be prepared by the state printing administrator for the completed edition of the journal.

7A.18 Legislative bills.

The bills introduced in the general assembly shall be printed on good paper. The style and format of such bills shall be specified by the rules but in the absence of such rules by the legislative council. The number of copies of each bill to be printed unless otherwise ordered shall be fixed by the state printing administrator according to the needs of the general assembly, and to supply subscribers therefor.

7A.19 Legalizing acts of local nature.

7A.2 Made to governor.

All official reports shall be made to the governor unless otherwise provided.

Reports after being filed with the governor and considered by the governor shall be delivered to the state printing administrator.

7A.20 Miscellaneous documents.

There shall be published, printed, and bound, uniform with the official reports, unless otherwise provided, and for the periods indicated, the following miscellaneous documents, each of which shall be compiled by the head or secretary of the department or association having charge thereof:

1. Iowa book of agriculture, biennially.

2. Iowa official register, biennially.

3. Assessments by department of revenue and finance relative to public utilities, annually.

7A.21 Printed legal publications.

The official versions of the Iowa Code, Iowa Code Supplement, and other supplements, the Iowa administrative code and its supplements, the Iowa administrative bulletin, Iowa court rules, session laws, annotations, tables of corresponding sections, and reports of the supreme court, unless otherwise specifically provided by law, shall be printed and paid for in the same manner as other public printing.

7A.22 Pricing and related policies.

The publications listed in this section shall be sold at a price to be established by the legislative council. In determining these prices, the legislative council shall consider the costs of printing, binding, distribution, paper stock, and compilation and editing labor costs. The legislative council shall also consider the number of volumes to be printed, sold, and distributed in the determination of these prices.

1. The Iowa Code, Iowa Code Supplement, or other supplements, the Iowa administrative code or its supplements, and the Iowa administrative bulletin.

2. Session laws.

3. Iowa court rules.

The Iowa administrative code, its supplements, or the Iowa administrative bulletin may be distributed with the Iowa Code or separately. There shall be established separate prices for the Iowa administrative code, for its supplements, for the Iowa administrative bulletin, for the Iowa Code, the Iowa Code Supplement, and other supplements.

When the Iowa Code is published in more than one volume the state printing administrator may distribute each volume on order, after payment of the estimated purchase price for the set, when the volume becomes available.

The legislative council may establish policies for producing, editing, distributing, and pricing electronic publications which contain information stored by the general assembly in an electronic format, including information contained in publications described in this section together with programming not originally part of the stored information. As part of those policies, the council may provide for electronic publications containing specialized search and retrieval functions, and shall ensure the widest possible dissemination of versions of electronic publications containing search and retrieval functions at the lowest price practicable which shall not be more than costs attributable to producing, editing, and disseminating those versions.

7A.23 Price of departmental reports.

The state printing administrator shall establish and fix a selling price for all state departmental reports and any other state publications the administrator may designate, which price per volume shall be the amount charged any person, other than public officials, who purchases the publication. The price shall cover the cost of printing and distribution. The administrator may distribute gratis to state or local public officials or offices, as the administrator deems necessary, copies of departmental annual reports.

7A.24

Reserved.

7A.25 New editions.

New editions of the Iowa Code, Iowa Code Supplement, or other supplements, reports of the supreme court, and reports of the court of appeals may be published by the state printing administrator when the supply on hand of the last edition becomes exhausted and when a new edition is necessary in order to meet the demand.

7A.26 Number printed.

The number of each edition of the Iowa Code, Iowa Code Supplement, or other supplements, and session laws shall be determined by the state printing administrator and the Iowa Code editor unless expressly determined by presiding officers of the general assembly.

7A.27 Other necessary publications--when necessary to sell.

There may be published other miscellaneous documents, reports, bulletins, books, and booklets that are needed for the use of the various officials and departments of state, or are of value for the information of the general assembly or the public, in form and number most useful and convenient, to be determined by the state printing administrator.

When such publications, except supplements to the Iowa administrative code, paid for by public funds furnished by the state, contain reprints of statutes or rules, or both, they shall be sold and distributed at cost by the department ordering same if the cost per publication is one dollar or more, unless a central library or depository is established. Such publications shall be obtained from the state printing administrator on requisition by the department and the selling price, if any, shall be determined by the administrator by dividing the total cost of printing, paper, distribution, and binding by the number printed. Said price shall be set at the nearest multiple of ten to the quotient thus obtained. Distribution of such publications shall be made by the administrator gratis to public officers, purchasers of licenses from state departments required by statute and departments. Funds from the sale of such publications shall be deposited monthly in the general fund of the state except the cost of distribution shall be deposited in the permanent revolving fund established in section 18.57.

7A.28 Governor may fix filing date.

The governor shall have the right to fix a date for the completion of or filing of any copy or manuscript for any miscellaneous document or other publication, or for any portion of the manuscript, and to compel compliance with such orders the same as in the case of the official reports. The state printing administrator shall report to the governor any failure to furnish manuscript or other delay affecting any publication.

7A.29 Title pages--complimentary insertions.

The state printing administrator shall provide the necessary printer's copy for a suitable title page for each publication requiring such title which shall contain the name of the author, but no such title shall have written or printed thereon or attached thereto the words "Compliments of" followed by the name of the author, nor any other words of similar import.

7A.3 Biennial reports--time covered and date of filing.

Reports of the following officials and departments shall cover the biennial period ending June 30 in each even-numbered year, and shall be filed as soon as practicable after the end of the reporting period:

1. Director of revenue and finance on fiscal condition of state.

2. Treasurer of state as to the condition of the treasury.

3. Secretary of agriculture.

4. Director of the department of education.

5. Director of the department of human services.

6. Board of regents.

7. State printing administrator.

8. State historical society board of trustees.

9. State librarian.

10. Commission of libraries.

11. Department of general services.

12. Director of department of natural resources.

13. Adjutant general.

The officials and departments required by this section to file biennial reports shall, in addition thereto, in each odd-numbered year, file summary reports relating to their operations for the preceding fiscal year. Such reports shall be filed as soon as practicable after June 30 of each odd-numbered year and shall be as detailed as may be required by the governor, or in case the reports are to be filed with the general assembly, the presiding officers of the two houses of the general assembly.

The officials and departments required by this section to file reports shall submit the reports on standardized forms furnished by the director of the department of management. All officials and agencies submitting reports shall consult with the director of the department of management and shall devise standardized report forms for submission to the governor and members of the general assembly.

7A.30 Inventory of state property.

Each state board, commission, department and division of state government and each institution under the control of the department of human services, the Iowa department of corrections and the state board of regents and each division of the state department of transportation are responsible for keeping a written, detailed, up-to-date inventory of all real and personal property belonging to the state and under their charge, control and management. The inventories shall be in the form prescribed by the director of the department of general services.

Inventories maintained in the files of each such agency of state government shall be open to public inspection and available for the information of the executive council and director of the department of general services.

7A.4 Annual reports--time covered and date of filing.

Reports of the following officials and departments shall cover the year ending December 31 of each year, and shall be filed as soon as practicable after said date:

1. Commissioner of insurance.

2. Apiarist.

3. State geologist.

4. Fire marshal.

5. College student aid commission.

7A.5 Governor.

The biennial report of the governor to the general assembly on reprieves, commutations, pardons, and remission of fines and forfeitures shall cover the two years ending with December 31 immediately preceding the convening of the general assembly in regular session, in odd-numbered years, and shall be filed as soon as practicable after said date.

7A.6 Attorney general.

The biennial report of the attorney general shall cover the two-year period ending with December 31 in even-numbered years and shall be filed as soon as practicable after the expiration of said period but not later than March 1.

7A.7

Reserved.

7A.8 Superintendent of banking.

The annual report of the superintendent of banking shall cover the year ending June 30 of each year, and shall be filed as soon as practicable after said date and not later than December 31.

7A.9 State department of transportation.

The annual report of the state department of transportation shall cover the year ending June 30 and shall be filed not later than September 1 of each year.